Overview

We are recruiting!

Our Client in Lusaka, Zambia is looking for a Personal Assistant to join their team for a job vacancy within the Agriculture sector.

To apply or for more information follow the link below.

Role Overview:
The Personal Assistant will provide high-level administrative support to the General Manager and other executive team members of an agriculture company. The role requires excellent organizational, communication, and multitasking skills to ensure the smooth operation of daily activities and the effective management of executive responsibilities.

Key Responsibilities:

Administrative Support:

  • Manage the General Manager’s calendar, schedule meetings, and coordinate appointments, ensuring optimal time management.
  • Organize travel arrangements, including bookings for flights, accommodation, and ground transportation.
  • Draft, review, and manage correspondence, emails, and reports on behalf of the executive team.
  • Prepare agendas, take minutes, and follow up on action points from meetings.

Communication and Liaison:

  • Act as the primary point of contact between the executive team and internal/external stakeholders.
  • Handle confidential information and documents with discretion and professionalism.
  • Facilitate effective communication within the organization and with external clients, suppliers, and partners.

Project and Office Management:

  • Assist in planning and coordinating special projects and company events.
  • Conduct research and prepare reports on industry trends, competitor analysis, and market opportunities.
  • Monitor and manage office supplies and coordinate with vendors to ensure timely deliveries.

Operational Efficiency:

  • Maintain organized records and filing systems for easy retrieval of documents.
  • Monitor deadlines, commitments, and deliverables to ensure timely execution.
  • Assist in the preparation of presentations and proposals related to agricultural products and services.

Customer and Client Interaction:

  • Address customer inquiries and provide information about the company’s products and services.
  • Coordinate with the sales and marketing teams to support promotional activities and client engagement.

Qualifications and Skills:

  • Diploma or Bachelor’s degree in Business Administration, Agriculture, or a related field.
  • At least 3 years of experience as a Personal Assistant or in a similar administrative role.
  • Strong understanding of the agriculture industry, particularly in chemicals and fertilizers, is an added advantage.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational and time-management skills.
  • Excellent verbal and written communication abilities.
  • High level of integrity, discretion, and confidentiality.
  • Strong interpersonal skills and the ability to work with diverse teams.
  • Ability to manage multiple priorities under pressure and meet tight deadlines.